![]() Create PDF thumbnails: Snap screenshots of the PDFs and reduce the size to use them as thumbnail links in the main spreadsheet.Add the files: Add the Excel spreadsheet to the folder and all required PDFs.Create a folder: Make a new folder and give it a name related to the spreadsheet.All files will reside in that folder, so linking to PDFs should work fine.Ĭompatibility: This process works for Windows and macOS, but it may not work for iOS devices (iPhone, iPad) unless they include a way to view PDFs. Once you have that, you can zip the folder and send it in an email or share it however you need. Since you cannot embed a PDF in Excel for Mac, you can at least create a folder that includes the main spreadsheet and all PDFs. Double-click on the image to open the PDF file or right-click it and select “Open Hyperlink.” It’s as easy as that! Adding PDFs to Excel Mac using a Zipped Folder To open the PDF, double-click the icon or right-click (or two-finger tap) on the thumbnail and choose “Open Hyperlink.”Īfter following the steps above, you get an embedded PDF file in your Excel for Mac spreadsheet.Find and select the PDF file you want to link to the thumbnail on the spreadsheet.Choose the PDF image and click on “OK” to insert it. For PDFs you converted to images, insert the image into a new tab (bottom of the spreadsheet), then select the “This Document” menu tab and click on “Select” to open the file browser.Click “OK” to save the link for the image. For hosted sources (the cloud or a website), ensure you have selected the “Web Page or File” tab and then copy/paste the URL for the PDF into the box provided.Choose the PDF image you and click on “OK” to insert it. and click on “Select” to open the file browser.Test the link by right-clicking or two-finger tapping the image and choosing “Open Hyperlink.”.Select the “This Document” menu tab, choose the PDF tab’s name, then click on “OK.” to link it.Now that you have your thumbnail, right-click (or two-finger tap) over the image/icon and select “Hyperlink.”.You can also crop it to remove whitespace. Resize the image to fit your spreadsheet.Browse for the picture or icon you want to use as your PDF image link and select it.Click on the “Insert” tab at the top and choose “Photo -> Picture from File.” or “Icons” depending on your preference.Select the cell where you want to place the PDF thumbnail-it won’t technically reside in the cell but doing so acts as a placeholder for inserting it. Return to the main spreadsheet page/tab.Review the PDF image placement to ensure it appears the way you want.Browse and select the PDF image, then click “Insert.”.Choose the cell in the new tab where you want to paste the PDF image, then select “Insert -> Pictures -> Picture from File…”.Click on the “+” icon next to the tabs at the bottom to create a new tab for the PDF image you created in “Step 1.”.Open “Excel” and the workbook to which you want to embed the PDF.Add the PDF image: Copy/paste it into a new tab in the main Excel spreadsheet.Snap a screenshot, shrink the PDF image, or use a generic image in Office’s library. Create a thumbnail image: Create your thumbnail for the PDF to use in the Excel spreadsheet.Create PDF image: Convert the PDF to an image using third-party software or a PDF-to-image website.You’ll create thumbnail images of each PDF or use icons to save time, then you’ll add hyperlinks that go to the corresponding PDF tabs or sheets. This method converts PDFs to images you can paste into new Excel tabs on your Mac Excel spreadsheet or place them in new ones and link them. Mac still allows you to insert Office file objects because it can scan the file’s app (Word, Excel, etc.) and perform a security check, but everything else is null and void.Īdding PDFs to Excel Mac using Spreadsheet Tabs ![]() Normally, you add an “object” which is the PDF file, and you can double-click on the image to open the file or right-click and choose “Open.” When creating the embedded PDF, Mac displays the “Cannot insert object” error instead. However, we discovered an alternative solution that may work for you. How to Embed a PDF in Excel on a MacĪs previously mentioned, due to security issues and Apple’s policies, you cannot “directly” embed a PDF in Excel for Mac like you can with Windows. Note: Excel for Mac DOES NOT allow objects such as PDFs, so we found a limited workaround you can use. In addition, you’ll discover how to link the PDF to the original file so that any updates made to the original are reflected in the embedded copy. In this article, we’ll cover how to embed a PDF into your Excel spreadsheet. If you want to make the information in your spreadsheet more comprehensive, you can embed the PDF source file. ![]()
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